Executive Assistant/Village Clerk
Village of Indian Head Park Village of Indian Head Park Indian Head Park, IL Indian Head Park, IL Full-time Full-time $26 - $29 an hour $26 - $29 an hour 19 hours ago 19 hours ago 19 hours ago The Village of Indian Head Park seeks an independent, detail-oriented problem solver to assist the Village with diverse administrative tasks.
This position reports to the Assistant Village Administrator.
Much of the work performed will be confidential.
The selected individual will assist with:
? Interacting with the public via phone, email, and in person; ? Processing business, vehicle, liquor, and gaming licensing; ? Coordinating the Village's response to Freedom of Information Requests; ? Handling building permit applications, routing permit applications to appropriate staff for review, monitoring the status of permit and contractor license applications, issuance and expiration, and calculating permit fees; ? Records management including organizing ordinance/resolution/proclamations and minutes; and various other routine and specialized administrative duties.
? Will serve as the social media coordinator including the Village's webpage, Facebook, Instagram, and Twitter.
? Assists with the preparation of documents for publication including the Village newsletter and mailings to Village residents.
? Assists the Utility Billing Clerk.
? Serves as Secretary to the Fire and Police Commission ? Serves as the Village Clerk and will attend all Board of Trustees meetings, type the minutes for the meetings, and will countersign all business/liquor licenses, ordinances, resolutions, and other related documents.
? Other duties as assigned.
Attends meetings as required.
The preferred candidate will have a minimum of two years of clerical experience.
Candidates must be able to exercise considerable initiative, independent judgment, and discretion.
Works in an environment requiring the ability to multi-task often with interruptions.
Customer service skills are essential and past experience in local government administration is preferred.
Hours for this position would be 8:
30 AM to 4:
30 PM Monday, Tuesday, Wednesday, and Friday.
Thursday Hours for this position are 11:
00 AM to 7:
00 PM.
Attendance at special events and meetings during meeting hours will be required on occasion.
Certification through the Certified Municipal Clerk (CMC) Program is highly desired.
CMC training must be obtained upon hiring if certification is not already obtained.
The Village offers a competitive compensation of $26/hr-29/hr DOQ and a benefits package including leave benefits, health insurance (HMO), and enrollment in a pension plan.
Job Classification Description:
Sedentary Work.
Exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.
Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
This position is non-exempt under FLSA.
Job Type:
Full-time Salary:
$54,080-$60,320 Depending on Qualifications
Benefits:
? Dental Insurance ? Health insurance ? Life insurance ? Paid time off ? Parental leave ? IMRF Pension Participation ? Professional development assistance Schedule:
? 8-hour shift Work Location:
? One location Work Remotely:
? No Work Location:
In person Applicant should submit a resume and reference list with at least three professional references to Assistant Village Administrator Andy Ferrini at aferrini@indianheadpark-il.
gov by Monday, June 5 th , 2023.
References will not be contacted before notice is given to the applicant.
Job Type:
Full-time Pay:
$26.
00 - $29.
00 per hour
Benefits:
Dental insurance Employee assistance program Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Schedule:
8 hour shift Work Location:
In person Sedentary Work.
Exerting up to 25 pounds of force occasionally and/or a negligible amount of.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position reports to the Assistant Village Administrator.
Much of the work performed will be confidential.
The selected individual will assist with:
? Interacting with the public via phone, email, and in person; ? Processing business, vehicle, liquor, and gaming licensing; ? Coordinating the Village's response to Freedom of Information Requests; ? Handling building permit applications, routing permit applications to appropriate staff for review, monitoring the status of permit and contractor license applications, issuance and expiration, and calculating permit fees; ? Records management including organizing ordinance/resolution/proclamations and minutes; and various other routine and specialized administrative duties.
? Will serve as the social media coordinator including the Village's webpage, Facebook, Instagram, and Twitter.
? Assists with the preparation of documents for publication including the Village newsletter and mailings to Village residents.
? Assists the Utility Billing Clerk.
? Serves as Secretary to the Fire and Police Commission ? Serves as the Village Clerk and will attend all Board of Trustees meetings, type the minutes for the meetings, and will countersign all business/liquor licenses, ordinances, resolutions, and other related documents.
? Other duties as assigned.
Attends meetings as required.
The preferred candidate will have a minimum of two years of clerical experience.
Candidates must be able to exercise considerable initiative, independent judgment, and discretion.
Works in an environment requiring the ability to multi-task often with interruptions.
Customer service skills are essential and past experience in local government administration is preferred.
Hours for this position would be 8:
30 AM to 4:
30 PM Monday, Tuesday, Wednesday, and Friday.
Thursday Hours for this position are 11:
00 AM to 7:
00 PM.
Attendance at special events and meetings during meeting hours will be required on occasion.
Certification through the Certified Municipal Clerk (CMC) Program is highly desired.
CMC training must be obtained upon hiring if certification is not already obtained.
The Village offers a competitive compensation of $26/hr-29/hr DOQ and a benefits package including leave benefits, health insurance (HMO), and enrollment in a pension plan.
Job Classification Description:
Sedentary Work.
Exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.
Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
This position is non-exempt under FLSA.
Job Type:
Full-time Salary:
$54,080-$60,320 Depending on Qualifications
Benefits:
? Dental Insurance ? Health insurance ? Life insurance ? Paid time off ? Parental leave ? IMRF Pension Participation ? Professional development assistance Schedule:
? 8-hour shift Work Location:
? One location Work Remotely:
? No Work Location:
In person Applicant should submit a resume and reference list with at least three professional references to Assistant Village Administrator Andy Ferrini at aferrini@indianheadpark-il.
gov by Monday, June 5 th , 2023.
References will not be contacted before notice is given to the applicant.
Job Type:
Full-time Pay:
$26.
00 - $29.
00 per hour
Benefits:
Dental insurance Employee assistance program Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Schedule:
8 hour shift Work Location:
In person Sedentary Work.
Exerting up to 25 pounds of force occasionally and/or a negligible amount of.
Estimated Salary: $20 to $28 per hour based on qualifications.
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